Conflict checks that look across the whole matter book
A firm whose conflict-check process relied on each partner remembering which parties the firm had acted for.
Who they are.
A law firm whose conflict-check process depended on institutional memory: each partner recalling which parties the firm had previously acted for, and against.
Anonymised at the client’s request. Client names are never disclosed without written permission.
What had to be solved.
A conflict search was a query someone had to think to run. Related corporate entities were missed because the names differed, and clearing a conflict left no record of what had actually been searched.
What success looked like.
- Check every party on a new matter against the entire matter book
- Catch related entities whose names differ
- Leave a record of the search, not just of the conclusion
What Ceertia does here.
A use case that reads the party list from the new matter and compares each name against every party in the existing book, including adverse parties. A match is flagged with both matter references cited, and the search itself is logged.
Flag any party on a new matter that appears as an adverse party in an existing matter file.
How it runs, step by step.
The file arrives with its documents, in any format, from whoever sends it.
Every page is identified and mapped against the expected document list. Missing documents, duplicates and out-of-scope pages are flagged on receipt.
Each rule asks the file a question and answers it directly on the documents, with page, zone and source text attached to the verdict.
The team approves, requests a fix, or rejects. No file is approved or rejected automatically.
What changed.
Conflict clearance became evidenced rather than asserted. Because the search is logged, the firm can show what was checked if a clearance is ever questioned.
- A conflict search was a query someone had to think to run.
- Related corporate entities were missed because the names differed.
- Clearing a conflict left no record of what had been searched.
- Every party on a new matter is checked against the entire matter book.
- A match is flagged with both matter references as evidence.
- The search itself is logged, so the clearance can be evidenced later.
Anonymised case. Client names are never disclosed without written permission. Figures describe the file volumes and checks in this scenario.
Other files, same engine.
A litigation team assembling filings from client documents, expert reports and exhibits, under deadlines that do not move.
Read the case → LegalMatter intake that does not need a paralegal per matterA firm opening several hundred matters a month, each requiring the same engagement documents before any work could be billed.
Read the case →See it run on your own files.
Bring one real file to a 30-minute demo. Watch the verification run, evidence on screen.