One property, described the same way in every document
A commercial real estate team running transaction due diligence on files assembled by agents, notaries and surveyors.
Who they are.
A commercial real estate team running transaction due diligence. Every file it reviews was assembled by other people — agents, notaries, surveyors — none of whom owned the complete set.
Anonymised at the client’s request. Client names are never disclosed without written permission.
What had to be solved.
Comparing address, surface area and lot references across nine documents was manual. A surface discrepancy surfaced at closing, when renegotiation was expensive, and nobody could say afterwards who had checked what.
What success looked like.
- Compare property identity across the whole file automatically
- Find a surface or reference discrepancy before closing
- Be able to show that the diligence was actually performed
What Ceertia does here.
A use case per transaction type, comparing address, surface area and lot references across title, lease, survey and certificates. Every divergence is flagged with all source zones cited, and the verification itself is stored.
The surface area must be consistent between the floor plan, the lease and the energy certificate.
How it runs, step by step.
The file arrives with its documents, in any format, from whoever sends it.
Every page is identified and mapped against the expected document list. Missing documents, duplicates and out-of-scope pages are flagged on receipt.
Each rule asks the file a question and answers it directly on the documents, with page, zone and source text attached to the verdict.
The team approves, requests a fix, or rejects. No file is approved or rejected automatically.
What changed.
Discrepancies now surface during review rather than at closing. Because the checks are stored, the diligence is evidenced rather than asserted in the deal file.
- Comparing address, surface area and lot references across nine documents was manual.
- A surface discrepancy surfaced at closing, when renegotiation was expensive.
- Nobody could say who had checked what, or when.
- Address, surface and references are compared across the whole file automatically.
- Discrepancies are flagged with every source zone cited.
- The verification is stored, so the diligence itself is evidenced.
Anonymised case. Client names are never disclosed without written permission. Figures describe the file volumes and checks in this scenario.
Other files, same engine.
A residential property manager receiving tenant applications with identity, income and reference documents of very uneven quality.
Read the case → Real estateA portfolio where every certificate is currentA portfolio owner responsible for mandatory inspection and energy certificates across several thousand properties, each with its own renewal date.
Read the case →See it run on your own files.
Bring one real file to a 30-minute demo. Watch the verification run, evidence on screen.